PROMISE Event Registration – Terms and Conditions

PROMISE Coordinated and Support Action Events Registration Terms and Conditions are set out in this document. Please read these terms and conditions carefully.

Policy and registration acceptance

PROMISE Coordinated and Support Action events follow these PROMISE Registration Rules & Conditions (the “Terms”). Accept the Terms & Conditions before registering. Registration implies acceptance of the Terms.

Usage of your data

PROMISE consortium safeguards personal data. The PROMISE Privacy Policy, integrated into these Terms, describes how PROMISE project collects, processes, and utilises your data. By providing your email address during event registration, PROMISE consortium and its event partners may send you event-related information. All registrations need an email address. PROMISE project manages your event registration using your personal data. This may include event material, logistics, updates, and more.  PROMISE project may share your personal data with event service partners. When registering for or attending an event administered or co-sponsored by parties other than PROMISE project, your information may be shared with them and subject to their privacy rules. PROMISE consortium will not reveal your personal data without your permission, unless as required by law.

Nondiscrimination policy

We prohibit discrimination, harassment, and bullying against anyone for any reason, including age, ancestry, color, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status, or any other protected characteristic.

Safeguarding events

PROMISE events are safe, productive, and hospitable for all attendees, including staff and exhibitors. PROMISE events prohibit discrimination, harassment, and bullying. Participants must follow these rules and respect others. If You See Unacceptable Behavior: Report it to event personnel. Event personnel will gladly help harassed attendees call venue security or local law police, arrange escorts, or otherwise make them feel protected. Thanks for coming.

Liability waiver

In consideration of being allowed to register for and participate in the event, you hereby warrant and represent that you are 18 or older and freely waive, release from liability, assume all risks, and covenant not to sue PROMISE consortium, coordinator and/or its partners, personnel, or members for any expense, loss, damage, personal injury, including death, illness, COVID-19, disability, property damage, or property theft. Your heirs are bound by this Liability Waiver.

Invited speakership

If you present at a PROMISE event, we may disclose your contact and biographical information. Photographs are sometimes requested. In other circumstances, we put your name, employer, physical work address, work email address, corporate website, and/or professional LinkedIn profile on the event website. This allows event attendees and presenters to ask questions and offer comments on the event website. Speakers may also have to sign a release agreement or copyright form.

Event credential/badge scanning

PROMISE event co-sponsors, exhibitors, and other third parties may obtain personal information at their booths or presentations. You may choose to provide them your information, but you should read their privacy policies to resolve any concerns. If you attend a session or programme offered by a non-PROMISE exhibitor, you understand and agree that when you scan your badge or supply personal data, the information will travel to a non-PROMISE project and PROMISE conosrtium is not responsible for how that organisation handles your data.

PROMISE event photos and videos

We restricts multimedia at events to comply with worldwide data privacy rules (e.g. photography, video, audio, online streaming, and all future mediums). Attendees may use hand-held cameras and smart phones for personal, non-commercial photography. Photos cannot be published, sold, reproduced, communicated, disseminated, or commercially exploited. PROMISE project may employ photo/video/streaming/audio professionals to film and show the event. We may also utilise social media like Twitter to broadcast real-time images and videos to its feeds and show selected entries on event venue monitors. Participants and sponsors are invited to document their event experiences and share their own social material (text, images, audio, video, streaming) as long as it does not violate any attendee, sponsor, third party, or PROMISE project rights. Defamation and intellectual property infringement are examples. Attendees are responsible for acquiring releases or permissions to safeguard third parties’ rights.

Changes to these Terms

We maintain the right to modify, alter, or delete any of the foregoing Terms without notice. If some of these Terms become invalid, the rest will still apply. Event participants must follow these Terms including attendees, speakers, sponsors, and exhibitors.

Non-endorsement

PROMISE project partners and members does not necessarily endorse event attendees, speakers, exhibitors, or sponsors. Attendees, presenters, exhibitors, and sponsors are responsible for their presentations and literature

Contact Us

If you have any questions or concerns about these Terms, please feel free to contact us by email at info@pvpromise.eu

Read our Privacy Policy :

Privacy Policy

The PROMISE consortium respects your right to privacy. We guarantee you get the most relevant information, material, and experiences. We are dedicated to safeguarding the privacy of our partners, members, stakeholders, and other contacts.

Scope

This privacy policy covers all personal data handled by PROMISE consortium personnel, partners, members, stakeholders, legal entities, research programme sites in all countries, and PROMISE coordinated and supported actions.

Collected Personal Data and Use

When you use our website and/or services, we may collect and store certain personally identifiable information about you, such as your name, email address, phone number, social media profile/s, cookies, and other information you may provide to us.

PROMISE consortium may use your personal data to respond to your inquiries, improve our website and coordinated and support actions. We may also use your information to send you communications about our actions, but you may opt-out at any time of receiving these communications. PROMISE may also use your personal data to respond directly to your requests for information, including registrations for newsletters, workshops, schools or other specific requests and actions.

Third-Party Data Collection

Our website may contain third-party links or content that may collect information about you. We are not responsible for the privacy practices of these third-party websites and recommend that you review their privacy policies before providing them with any information.

Cookies

We use cookies to track some information about your use of our website. A cookie is a small text file that is stored on your computer or mobile device. Cookies enable us to recognise your device and remember your preferences. You can disable cookies in your browser settings.

Data Security

We take reasonable measures to protect your personal data from unauthorised access, disclosure, alteration, or destruction. We use industry-standard security technologies to safeguard your data. However, no data transmission over the internet or electronic storage system can be 100% secure.

Changes to this Privacy Policy

We reserve the right to modify this Privacy Policy at any time. We encourage you to review this Policy periodically for any updates or changes.

General Data Protection Regulation (GDPR)

PROMISE consortium complies with all applicable data privacy laws and regulations including, but not limited to, the General Data Protection Regulation (GDPR). Under the GDPR rules and regulations, you may have certain data rights. If you desire to exercise any of these rights, please send an email to dpo@fir.mt with “Data Privacy Request” in the subject line, and in the body of the email, please specify the precise privacy right for which you need help. Please note that further information may be required before a request can be fulfilled, and PROMISE consortium retains the right, where authorised, to impose a fee to cover the expense of some requests.

Contact Us

If you have any questions or concerns about this Privacy Policy or about the use of your personal information, please feel free to contact us by email at dpo@fir.mt.

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Privacy Policy – Data Protection

  1. An overview of data protection
General information
The following information will provide you with an easy to navigate overview of what will happen with your personal data when you visit this website. The term “personal data” comprises all data that can be used to personally identify you. For detailed information about the subject matter of data protection, please consult our Data Protection Declaration, which we have included beneath this copy.
Data recording on this website
Who is the responsible party for the recording of data on this website (i.e. the “controller”)? The data on this website is processed by the operator of the website. How do we record your data? We collect your data as a result of you sharing of your data with us. This may, for instance be information you enter into our contact form. Other data shall be recorded by our IT systems automatically or after you consent to its recording during your website visit. This data comprises primarily technical information (e.g. web browser, operating system, or time the site was accessed). This information is recorded automatically when you access this website. What are the purposes we use your data for? A portion of the information is generated to guarantee the error free provision of the website. Other data may be used to analyze your user patterns. What rights do you have as far as your information is concerned? You have the right to receive information about the source, recipients, and purposes of your archived personal data at any time without having to pay a fee for such disclosures. You also have the right to demand that your data are rectified or eradicated. If you have consented to data processing, you have the option to revoke this consent at any time, which shall affect all future data processing. Moreover, you have the right to demand that the processing of your data be restricted under certain circumstances. Furthermore, you have the right to log a complaint with the competent supervising agency. Please do not hesitate to contact us at any time if you have questions about this or any other data protection related issues.
Analysis tools and tools provided by third parties
There is a possibility that your browsing patterns will be statistically analyzed when your visit this website. Such analyses are performed primarily with what we refer to as analysis programs. For detailed information about these analysis programs please consult our Data Protection Declaration below.
  1. Hosting and Content Delivery Networks (CDN)
External Hosting
This website is hosted by an external service provider (host). Personal data collected on this website are stored on the servers of the host. These may include, but are not limited to, IP addresses, contact requests, metadata and communications, contract information, contact information, names, web page access, and other data generated through a web site. The host is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 para. 1 lit. b GDPR) and in the interest of secure, fast, and efficient provision of our online services by a professional provider (Art. 6 para. 1 lit. f GDPR). Our host will only process your data to the extent necessary to fulfil its performance obligations and to follow our instructions with respect to such data. We are using the following host: OVH Cloud 2 rue Kellermann 59100 Roubaix France
  1. General information and mandatory information
Data protection
The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration. Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected. We warn you that the transmission of data via the Internet (i.e. through e-mail communications) may be prone to security gaps. It is not possible to completely protect data against third-party access. Information about the responsible party (referred to as the “controller” in the GDPR) The data processing controller on this website is: ICARES CONSULTING SPRL Vieux Chemin de l’Helpe, 148 Genval 1332 Belgium E-mail: info@pvpromise.eu The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g. names, e-mail addresses, etc.).
Storage duration
Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for which it was collected no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g. tax or commercial law retention periods); in the latter case, the deletion will take place after these reasons cease to apply.
Information on data transfer
No data is stored or transferred outside the European Union, except when we use database operators that comply with the EU-US or EU-Swiss Data Protection Shield. PROMISE may use third-party companies and/or freelancers to collect and store personal data. This includes Google, MailChimp, Eventbrite, Twitter, LinkedIn, Youtube, and Microsoft. We only choose third-party companies and freelancers that are compliant with the GDPR.
Revocation of your consent to the processing of data
A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation. Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR) IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6 SECT. 1 LIT. E OR F GDPR, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21 SECT. 1 GDPR). IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21 SECT. 2 GDPR).
Right to log a complaint with the competent supervisory agency
In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.
Right to data portability
You have the right to demand that we hand over any data we automatically process on the basis of your consent or in order to fulfil a contract be handed over to you or a third party in a commonly used, machine readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.
SSL and/or TLS encryption
For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption program. You can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and by the appearance of the lock icon in the browser line. If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.
Information about, rectification and eradication of data
Within the scope of the applicable statutory provisions, you have the right to at any time demand information about your archived personal data, their source, and recipients as well as the purpose of the processing of your data. You may also have a right to have your data rectified or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time.
Right to demand processing restrictions
You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time. The right to demand restriction of processing applies in the following cases:
  • In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
  • If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data in lieu of demanding the eradication of this data.
  • If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
  • If you have raised an objection pursuant to Art. 21 Sect. 1 GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.
If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.
  1. Recording of data on this website
Cookies
Our websites and pages use what the industry refers to as “cookies.” Cookies are small text files that do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or they are permanently archived on your device (permanent cookies). Session cookies are automatically deleted once you terminate your visit. Permanent cookies remain archived on your device until you actively delete them, or they are automatically eradicated by your web browser. In some cases, it is possible that third-party cookies are stored on your device once you enter our site (third-party cookies). These cookies enable you or us to take advantage of certain services offered by the third party (e.g. cookies for the processing of payment services). Cookies have a variety of functions. Many cookies are technically essential since certain website functions would not work in the absence of the cookies (e.g. the shopping cart function or the display of videos). The purpose of other cookies may be the analysis of user patterns or the display of promotional messages. Cookies, which are required for the performance of electronic communication transactions (required cookies) or for the provision of certain functions you want to use (functional cookies, e.g. for the shopping cart function) or those that are necessary for the optimization of the website (e.g. cookies that provide measurable insights into the web audience), shall be stored on the basis of Art. 6 Sect. 1 lit. f GDPR, unless a different legal basis is cited. The operator of the website has a legitimate interest in the storage of cookies to ensure the technically error free and optimized provision of the operator’s services. If your consent to the storage of the cookies has been requested, the respective cookies are stored exclusively on the basis of the consent obtained (Art. 6 Sect. 1 lit. a GDPR); this consent may be revoked at any time. You have the option to set up your browser in such a manner that you will be notified any time cookies are placed and to permit the acceptance of cookies only in specific cases. You may also exclude the acceptance of cookies in certain cases or in general or activate the delete function for the automatic eradication of cookies when the browser closes. If cookies are deactivated, the functions of this website may be limited. In the event that third-party cookies are used or if cookies are used for analytical purposes, we will separately notify you in conjunction with this Data Protection Policy and, if applicable, ask for your consent.
Server log files
The provider of this website and its pages automatically collects and stores information in so-called server log files, which your browser communicates to us automatically. The information comprises:
  • The type and version of browser used
  • The used operating system
  • Referrer URL
  • The hostname of the accessing computer
  • The time of the server inquiry
  • The IP address
This data is not merged with other data sources. This data is recorded on the basis of Art. 6 Sect. 1 lit. f GDPR. The operator of the website has a legitimate interest in the technically error free depiction and the optimization of the operator’s website. In order to achieve this, server log files must be recorded.
Request by e-mail or telephone
If you contact us by e-mail or telephone, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent. These data are processed on the basis of Art. 6 Sect. 1 lit. b GDPR if your inquiry is related to the fulfilment of a contract or is required for the performance of pre-contractual measures. In all other cases, the data are processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (Art. 6 Sect. 1 lit. f GDPR) or on the basis of your consent (Art. 6 Sect. 1 lit. a GDPR) if it has been obtained. The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.
  1. Newsletter
Newsletter data
If you would like to subscribe to the newsletter offered on this website, we will need from you an e-mail address as well as information that allow us to verify that you are the owner of the e-mail address provided and consent to the receipt of the newsletter. No further data shall be collected or shall be collected only on a voluntary basis. We shall use such data only for the sending of the requested information and shall not share such data with any third parties. The processing of the information entered into the newsletter subscription form shall occur exclusively on the basis of your consent (Art. 6 Sect. 1 lit. a GDPR). You may revoke the consent you have given to the archiving of data, the e-mail address and the use of this information for the sending of the newsletter at any time, for instance by clicking on the “Unsubscribe” link in the newsletter. This shall be without prejudice to the lawfulness of any data processing transactions that have taken place to date. The data deposited with us for the purpose of subscribing to the newsletter will be stored by us until you unsubscribe from the newsletter or the newsletter service provider and deleted from the newsletter distribution list after you unsubscribe from the newsletter or after the purpose has ceased to apply. We reserve the right to delete or block e-mail addresses from our newsletter distribution list at our own discretion within the scope of our legitimate interest in accordance with Art. 6(1)(f) GDPR. After you unsubscribe from the newsletter distribution list, your e-mail address may be stored by us or the newsletter service provider in a blacklist to prevent future mailings. The data from the blacklist is used only for this purpose and not merged with other data. This serves both your interest and our interest in complying with the legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR). The storage in the blacklist is indefinite. You may object to the storage if your interests outweigh our legitimate interest.
  1. Custom Services
Update
This privacy policy is updated regularly. The most current version is available on this page. We recommend that you visit this page from time to time. Once added to this page, updates take effect immediately. If you feel that we are not respecting your rights or privacy, you may contact the Data Protection Authority in Belgium. If you are not in Belgium we invite you to contact the data protection authority of the country in which you are located.
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